
Digital photo data can be stored either imbedded in the photo file (usually jpg) or as part of a database created on the computer by your photo editing program. The advantage to having it stored in the jpg is that it stays with the picture if moved to another computer or something, or if read by another program, or if your database becomes corrupt. The advantage of a database is fast indexing (searching). The information imbedded in a file is called “metadata.”
An analogy might be an old-fashioned photo album where information is written on the back of the picture and when put in the album transcribed to the album (written above, below or to the side of the picture). The “database” information is most readily seen as written on the album (you don’t have to turn the picture over). If you take the picture out of the album to send to a friend, the “metadata” info is still there on the back.
Audio files contain metadata also: mp3 players (I-tunes/I-pod) read the metadata from the music files and adds it to an audio database for search of artist/album/favorites etc. and creating playlists & shuffle.
Jpg file metadata is stored in two sections: EXIF is mostly where “hard” data like many camera settings is stored (put there by the camera itself) but also can contain some other fields like a title or comment, and is where the camera puts the date taken. IPTC is more personal data (Title, caption, who, what, where, when etc) that is put in by yourself. Some software is able to edit either EXIF, IPTC or both.
Free/low cost photo album/editing programs, with some recent exceptions, would read file metadata for placing into a database, but would not have metadata editing capabilities. Check the help in your photo album/editing software for “metadata” or “IPTC” OR “EXIF” to see if editing is available . I use an old standby, Thumbsplus, one of the original shareware programs. It is available at www.cerious.com for free 30day trial to at least try things out. I found out, however, wheras it would edit IPTC, it wouldn't edit EXIF. I found a nice free EXIF editor at reputable www.download.com called Exifer (currently v2.1.5). While I was there I found a neat viewer/slideshow program, also free, called FastStone Image Viewer. Do a search at download.com. But there are a zillion programs out there for graphic albums/editing, most quite capable.
Note: There is another way that text information can be part of a photo file: “stamped” onto the graphic itself. Usually this is the date. On a digital camera, this is when the “Time Stamp” function is turned on. Usually, this function is off by default. This function actually puts the date on the graphic, just like film cameras can do with prints. If this is the case, the date has to be “Photoshopped” out: much time & expertise required. But possible for that “special photo”. I recommend turning it off on your camera. A good photo viewer/slideshow can optionally read the data from EXIF metadata and display it.



